​Issuance of annual report in electronic format

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9.31

Under paragraph 9.26 of the Main LR, a listed issuer may issue its annual report in electronic format to its shareholders provided that the relevant requirements are complied with4. What constitutes "electronic format" in which an annual report may be issued in?

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Issuance of annual report in “electronic format” under paragraph 9.26 of the Main LR includes issuance in CD-ROM, USB thumb drive, USB flash drive or USB pen drive.

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4The listed issuer must comply with the following:
​(a)​give a printed copy of its annual report to its shareholder upon the shareholder’s request, whether verbal or written;
(b)​​designate a person to attend to the shareholders’ requests as stated above;
​(c)​ensure that a hard copy of the annual report is forwarded to the shareholder requesting the same within 4 market days from the date of receipt of the request;
​(d)​designate person(s) to answer queries from shareholders relating to the use of the electronic format; and
​(e)​issue hard copies of the notice of the annual general meeting, the proxy form and the following documents to its shareholders together with the annual report in electronic format -
​​(i)​a note containing the following statement or information:
​​(aa)​the listed issuer will forward a hard copy of the annual report to the shareholder within 4 market days from the date of receipt of the verbal or written request;
​​(bb)​the listed issuer’s website and e-mail address, name(s) of designated person(s) attending to shareholders’ requests and queries and contact number(s); and
​​​(cc)​the designated website link or address where a copy of the annual report may be downloaded; and
​​(ii)​a request form to enable the shareholder to request for the annual report in hard copy, with the particulars of the listed issuer’s facsimile number and mailing address.