[ As at 2 January 2014 ]

BURSA MALAYSIA SECURITIES BERHAD

PRACTICE NOTE 18
PERUSAL OF DRAFT CIRCULARS AND OTHER DOCUMENTS

 

DetailsCross References
Effective date:3 January 2005Paragraph 9.30
Revision date:3 August 2009, 3 January 2012, 2 January 2014

 

1.0​​Introduction
1.1Paragraph 9.30 of the Listing Requirements provides as follows:
(1)A listed issuer or offeror in an offer for sale of listed securities must submit to the Exchange for perusal, 1 draft copy of all circulars and other documents proposed to be sent to the holders of listed securities, within a reasonable time before printing together with a checklist showing compliance with the relevant parts of these Requirements.
(2)Subparagraph (1) above does not apply to the following documents:
(a)an annual report;
(b)any document to be sent to holders of listed securities in relation to a take-over by or in respect of a listed issuer excluding circulars to be issued by a listed issuer, proposing to undertake or undertaking a take-over, to its securities holders pursuant to Chapter 10 of these Requirements;
(c)any document that is not prepared by the listed issuer or its advisers on its behalf;
(d)any circular to be issued by a listed issuer to its securities holders pursuant to paragraphs 10.11 and 10.14 of these Requirements, in relation to a transaction which will result in a significant change in the business direction or policy of the listed corporation and in relation to a qualifying acquisition proposed to be made by a SPAC; and
(e)such other document as prescribed by the Exchange subject to such requirements as may be imposed by the Exchange.
(3)A listed issuer or offeror must not issue any of such documents referred to in subparagraph (1) above until the Exchange has confirmed in writing that it has no further comments on the documents.
(4)Where an adviser is appointed by the listed issuer or offeror for the preparation and/or submission of the documents referred to in subparagraph (1) above to the Exchange, such adviser must also comply with subparagraphs (1) and (3) above."
1.2This Practice Note sets out the relevant requirements on –
(a)documents which are not required to be submitted to the Exchange for perusal; and
(b)documents which are subject to full review by the Exchange; and
(c)documents which are subject to limited review by the Exchange.
1.3For the avoidance of doubt, in perusing circulars and documents pursuant to paragraph 9.30 of the Listing Requirements, the Exchange does not verify the information in the circular or document so perused. Listed issuers, their directors and advisers are responsible for the disclosure in these documents including ensuring the accuracy and completeness of the same pursuant to paragraph 9.32 of the Listing Requirements.
2.0Documents that are not required to be submitted to the Exchange
2.1For the purposes of paragraph 9.30(2)(e) of the Listing Requirements, the circulars or documents on any one or more of the following are not subject to paragraph 9.30(1) of the Listing Requirements, namely the perusal of the Exchange is not required before issuance:
(a)notices of adjustments to warrants and convertible securities;
(b)notices of meetings;
(c)bonus issues;
(d)purchase of own shares (including the ordinary resolution);
(e)amendments to or adoption of memorandum and articles of associations;
(f)amendments to trust deeds or deed polls;
(g)increase in authorised share capital; and
(h)all other circulars to shareholders, which are not issued pursuant to a requirement to obtain shareholder approval, prescribed under the Listing Requirements,
(collectively referred to as "Exempt Circulars").
3.0Obligations in relation to Exempt CircularsFAQ 9.55
3.1Accordingly, the Exchange will no longer comment on any of the Exempt Circulars before issuance.
​​3.2In this respect, an Exempt Circular must include a statement that Bursa Malaysia Securities Berhad has not perused the circular before its issuance.
​​​3.3Immediately upon issuance of the Exempt Circular to securities holders, a listed issuer must submit to the Exchange, a checklist showing compliance with the relevant parts of the Listing Requirements.
​​​​3.4If the Exchange detects any non-compliance with the Listing Requirements subsequent to the issue of the Exempt Circular, the listed issuer and/or the adviser responsible for preparing the Exempt Circular may be subject to enforcement action by the Exchange.
4.0Documents subject to a limited review
4.1The circulars or documents on the following subject-matters will be subjected to a limited review by the Exchange:
(a)issuance of securities for cash including but not limited to rights issue, private placement, restricted issue, special issue, issue of securities on a "bought deal" basis, allotments to directors (including allotment of Share Issuance Scheme options), major shareholders or persons connected with them which fall within paragraph 6.06 of the Listing Requirements;
(b)Share Issuance Scheme including establishment of or amendments to by-laws, extensions of the duration of the scheme or termination of the scheme;
(c)obtaining or renewing shareholder mandate for Recurrent Related Party Transactions;
(d)notice of maturity of securities;
(e)extensions of time for maturity/expiry of securities;
(f)subdivision or consolidation of shares;
(g)early redemption of securities, whether full or partial;
(h)notice of subdivision or consolidation of shares; and
(i)notice of share exchange, recall or reduction,
("Limited Review Circulars").
5.0Obligations in respect of a Limited Review Circular
5.1Pursuant to paragraph 9.30 of the Listing Requirements, a Limited Review Circular cannot be issued by a listed issuer until and unless the Exchange confirms in writing that it has no further comments on the document.
5.2In this respect, a listed issuer must submit a draft of a Limited Review Circular pursuant to paragraph 9.30(1) of the Listing Requirements to the Exchange together with a checklist showing compliance with the relevant parts of the Listing Requirements.
5.3In conducting a limited review, the Exchange will only focus on areas which in its opinion pose a high risk in terms of disclosure or compliance with the Listing Requirements. 
5.4Nothing in this Practice Note or the Listing Requirements will preclude the Exchange from conducting a full review in circumstance where it deems fit.
6.0Documents subject to full review
6.1The Exchange will continue to conduct a review of all circulars or documents not falling within the exclusions set out in paragraph 9.30(2) of the Listing Requirements including those on the following subject matters:
(a)related party transactions (excluding circulars in relation to shareholder mandate for Recurrent Related Party Transactions);
(b)very substantial transactions;
(c)diversification of operations;
(d)provision of financial assistance to associated companies;
(e)schemes of compromise, arrangement, amalgamation or reconstruction or restructuring schemes in general;
(f)withdrawal of listing;
(g)non-related party transactions for which shareholder approval is required pursuant to paragraph 10.07 of the Listing Requirements;
(h)listing of subsidiaries;
(i)capital distribution, repayment or reduction;
(j)material dilution of a subsidiary falling under paragraph 8.21 of the Listing Requirements;
(k)any other documents as prescribed by the Exchange,
("Full Review Circulars").
7.0Obligations in respect of a Full Review Circular
7.1

In this respect, a listed issuer must submit a draft of a Full Review Circular pursuant to paragraph 9.30(1) of the Listing Requirements to the Exchange together with a checklist showing compliance with the relevant parts of the Listing Requirements.

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